Scientific Papers Regulations

1. Who wishes to submit papers for selection and subsequent presentation at the 48th São Paulo Radiological Meeting (JPR 2018) must complete the registration form at www.jpr2018.org.br, via the abstracts enrollment system, until January 8, 2018, 11:59 pm (Brasília official time - BRT). The event takes place on May 3-6, 2018, at the Transamerica Expo Center, São Paulo, Brazil. Abstracts submissions will not be accepted by fax, CD/DVD, flash drive, email or other means other than the submission system.

2. The responsible author for registration, main author, should inform personal data to register and contact.

3. The registered e-mail address on the enrollment will be used for future communications related to the entry. It is up to the main author to pass on to other authors the information received about the paper. He/she must also check incoming emails at the address provided. The responsible authors can follow the information about the approval of abstracts submitted on the congress website.

4.The responsible author can edit the abstract submitted until January 8, 2018, 11:59 pm (Brasília official time - BRT). Changes to the abstract text or title, as well as to the names of authors and cancellation of submission, will not be allowed after that date. Only the responsible author can review and edit the contents of the abstract or request the cancellation of their submission.

5. If the enrollment of an abstract must be canceled, it must be done by the responsible author until January 8, 2018, at 11:59 pm (Brasília official time – BRT). The enrollment cancellation must be made at www.jpr2018.org.br, through the abstracts submission system. We emphasize that when submitting an abstract to JPR 2018, authors commit to present the paper at the event if it is approved.

6. Only the responsible author may review and edit the work content or request the cancellation of their submission.

- CATEGORIES AND TYPES OF PAPERS:

- Choose a category (A, B, C); - Choose the number of areas (From 1 to 18); - Choose study type (A, B, C, D). Instructions to follow.

7. CATEGORY:
The main author should classify his/her abstract into one of the following categories, A, B, and C:

Option A – Scientific Papers - Posters (PA) – physical display at the event area.
Option B – Scientific Papers – Digital Presentation (PD) – digital display via digital files.
Option C – Scientific Papers – Oral Presentation (TL) – presentation during lectures. Attention: For this category, only original papers will be accepted.

8. NUMBER OF PAPER AREA: Then, choose the corresponding number to the area in which the paper fits:

  1. Abdominal/Digestive Tract
  2. Abdominal/Genitourinary Tract
  3. Head and Neck
  4. Cardiovascular
  5. Education
  6. Physics / Quality Control
  7. IT / Management
  8. Intervention
  9. Breast
  10. Fetal Medicine
  11. Nuclear Medicine
  12. Neuroradiology
  13. Pediatrics
  14. PET-CT
  15. Musculoskeletal System
  16. Radiological Techniques
  17. Chest
  18. Ultrasonography
  19. Veterinary Radiology


9. Regarding the above-described areas, if the main author registers the paper in a field that does not correspond to the one the abstract belongs, it may be redirected by the Scientific Paper Committee.

STUDY TYPE: The main author must indicate the type of study conducted, according to the following options, A, B, C, D:

Option A - Original Paper: Original scientific work resulting from research, contributing to the advancement of medical science. This paper should allow other researchers or specialized professionals to repeat the described observations and judge the results and conclusions of the author(s), and to verify the accuracy of the method of analysis, the discussion, and the conclusions deduction. The chosen mode of the study sample should be referred, and particular attention should be paid to the statistical treatment of results. Only clinical and laboratory essential and conclusive data should be quoted. The recommended structure for a scientific paper should be followed, including the consulted bibliography.

Option B - Case Report: Brief description of a particular case(s), which, by its rarity or extraordinary informative interest to the community, transcend(s) the individual patient. The recommended structure for a scientific paper should be followed, including the consulted bibliography. Case Reports may only be entered in the Digital Panels (PD) category.

Option C - Pictorial Essay: Essay that conveys messages through pictures and captions, with little text. It is not based on original research, and its primary function is to educate experts complementarily. The recommended structure for a scientific paper should be followed, including the consulted bibliography.

Option D - Literature Review: In this type of paper the author will work with several cases, by one or more authors. He/she must gather up material, carry out analysis and reflection on the subject, often seeking controversial aspects or promoting discussion of different opinions through their work. The recommended structure for a scientific paper should be followed, including the consulted bibliography.

COMPLETING THE ABSTRACT FIELDS

11. The responsible author must fill in all fields equivalent to the paper abstract. In total, those fields should contain no more than 350 words.

Option A - Original Paper
a) Brief description of the study purpose/Objectives
b) Material and methods
c) Results and discussion
d) Conclusion

Option B - Case Report
a) Brief description of the study purpose
b) Clinical history
c) Discussion and diagnosis, or vice versa
d) Conclusion

Option C – Pictorial Essay
a) Introduction and objectives
b) Methods
c) Discussion
d) Conclusion

Option D – Literature Review
a) Brief description(s) of the purpose(s) of the Literature Review
b) Description(s) of disease(s), method(s) and/or technique(s)
c) Discussion
d) Conclusions

12. The main author must inform if the paper is registered with the International Review Board (IRB). If the paper has been registered with this board, the author must mention the registration number when submitting the paper (abstract).

13. Both on the title and the paper abstract, it is forbidden to mention the name of the institution where the study was conducted and where the authors work, or any other data that indicates or suggests the authorship of the work. If it becomes essential, the name in question should be replaced by XXX or YYY or ZZZ (E.g., Review of 48 Cases of Orbital Tumors of the XXXX Institute of Medicine of the YYYY Institution). Abstracts that do not comply with this rule will be unplaced.

14. The abstract should be written in English and also in a second language to be chosen, as follows:
a) Portuguese
b) Spanish
Abstracts written in languages other than those indicated in this regulation may not be accepted for this event.


15. Bibliographical references are not needed in the abstract registration, but they must be quoted in the presentation during the JPR 2018.

16. Words that have known abbreviation can/should be abbreviated after the first mention in the text, with the abbreviation in parentheses. Examples: Central Nervous System (CNS), Computed Tomography (CT), Magnetic Resonance Imaging (MRI), Ultrasound (US), etc.

17. Graphics devices (bold, italics, capital letters, etc.) should not be used to emphasize words in the text.

18. In "Authors Name", names must be registered in the following order: Last name in capital letters, followed by the initials of the other names. Example: The name Carlos Aguiar Nogueira would be written as NOGUEIRA, C. A.

19. The author should also submit a PDF format file with up to five pictures/slides related to the paper and may contain images of exams, tables, and graphics. You can include captions to the pictures if the author deems it necessary. The figure(s) included in this file must be original, that is, they cannot be extracted from the literature or works of third parties. This figure(s) and subtitle(s) should be compiled into a single PDF file.

20. As in the abstract, in the image(s) it is forbidden to mention the name of the institution where the study was developed and where the authors work or any other data that indicates or suggests the paper authorship. If this is essential, the name in question must be replaced by XXX or YYY or ZZZ (E.g., Review of 48 Cases of Orbital Tumors of the XXXX Institute of Medicine of the YYYY Institution).

21. Only papers that are related or of interest to Radiology and Diagnostic Imaging will be accepted. Works that do not meet this prerequisite will be disqualified.
22. Authors of all selected Scientific Papers must compulsorily send to SPR (491, Paulista Avenue , Conj. 41/42, CEP 01311-000, São Paulo, SP) a CD/DVD, containing a PowerPoint version of the paper, until March 19, 2018. This CD/DVD must include on the disc and its cover the following information:
a) Paper Code generated at the time of submission of the abstract;
b) Title of the paper, as recorded at the time of filing of the abstract;
c) Area in which the abstract was registered;
d) Category in which the paper will be presented at the event (Poster, Digital Presentation or Oral Presentation);
e) Name(s) of the main author(s), as recorded at the time of the submission of the abstract;
f) Contact details of the main author(s), in charge of the communication between JPR 2018 and the other authors.
The lack of identification and data may disqualify the paper.


23. CD/DVD sent via mail transport companies, as Post Office, FedEx, TNT, DHL, etc. must have shipping taxes paid by the sender at the time of posting. SPR will not receive mails not submitted under these conditions.

24. Submission must also be made via the internet, at www.jpr2018.org.br, via the uploading system from February 9, 2018. PowerPoint files sent via the website must be 30 megabytes, at most.

25. The PowerPoint presentation has no minimum number of slides but should not exceed 30. The content should be designed so that participants can read the presentations, study them, understand them and learn from it, during the JPR 2018 or later, independently.

26. It is not possible to exchange files after sending it to SPR.

27. Those who do not submit the paper presentation by the specified date will not have their paper assessed during JPR 2018.

28. The responsible author(s) must declare on one of the paper slides if he/she has any conflicts of interest. If so, s/he must report the conflict.

29. In the case of Scientific Papers – Posters, the last PowerPoint file slide must be a panoramic image of the poster (similar to the layout of the finished panel).
30. According to the registration held by the author(s) and the selection by the Scientific Paper Committee, papers can be submitted in one of the four following categories:

Scientific Papers – Posters: Poster measures are 0.90 m high and 1.90 m wide. It is important to mention that high-quality papers that do not get a place for display in the Congress area can be invited to make an exclusive presentation on the computer. Those posters, in addition to the printed presentation, will be available on computers at the Scientific Paper – Digital Presentation Office during JPR 2018. Prepare to use all the provided space, since it enriches your presentation.

Scientific Papers – Digital Presentation: Papers submitted or relocated to exclusively digital presentation. These files must be made in Power Point.

Scientific Papers – Oral Presentation: Oral Presentations made between JPR 2018 lectures. Each presentation will last 8 minutes followed by 2 minutes for discussion and clarification (except when the course coordinator changes the previously agreed time). Presentation time is not extendable. The presenter does not need to be the first author; however, s/he must be enrolled in JPR 2018. Good quality papers that do not get a place for oral presentation may be invited for presentation in other formats.

Commented Panels: Best papers on "Scientific Papers - Posters" and "Scientific Papers - Digital Presentation", or event Oral Presentations that do not get a place to be presented in the classroom, can be selected for commented presentation since the author(s) agree(s) to that. The Commented Panel presenter does not have to be the first author, but s/he must be enrolled in JPR 2018.

31. PowerPoint files previously sent to SPR will be entered into the computers of the JPR 2018 Scientific Papers – Digital Presentation Section.

32. There will be no user access to the computers CPU of the Scientific Papers Section, and those computers will not be connected to the Internet, which will invalidate the possibility of copying or submitting material by email.

33. Scientific Papers – Oral Presentation and Commented Panels authors must take to JPR 2018, on the day of their presentation, the media file with its presentation. Submissions previously sent to SPR will be used solely for installation on the computers of the Scientific Papers – Digital Presentation Section.

34. All chosen papers must have at least one responsible person registered for the event.

35. On papers, it is expressly prohibited identifying patients in exams. Those who do not respect this rule will be disqualified.

36. In the bibliographical references, use Vancouver Style standard (as on Radiology).

37. Literature Review and Pictorial Essay papers must be made with original photos. Papers with images taken from the internet, books, journals, etc. will not be accepted.

38. It is necessary to quote the source when used illustrations are not original.

39. Whether it is a Scientific Paper – Poster, a Commented Panel or a Scientific Paper – Oral Presentation, the author must mention if it has a registration with the International Review Board (IRB).

* Sole Paragraph:

40. Responsible Authorship: All abstracts accepted for presentation at JPR 2018 must contain the contribution of each author(s) to prepare the paper, at the end of the text, after the bibliography. (Examples: idealization, cases and bibliographical surveys, proofreading, etc., see the model used in Radiology). This quotation should be made only in the final version of the paper, sent to SPR for presentation at JPR. It is not necessary to quote it in the abstract.

41. The paper presentation certificate will be available in the digital version at www.jpr2018.org.br after the event. SPR does not provide a printed certificate.

42. All expenses associated with the submission and presentation of the paper in the event will be the responsibility of the author(s).
43. After JPR 2018, the same PowerPoint presentation may be published on the Congress (www.jpr2018.org.br) and the SPR (www.spr.org.br) websites, so authors, when submitting papers, should be aware of this presentation mode after JPR.

44. Awarded papers will automatically be included on the website to enable more access and dissemination of the presented scientific knowledge.

45. Published images will have a minimum resolution for viewing on screen/the web, which prevents their unauthorized or malicious use in publications or printed periodicals, or even released via the internet.
46. The e-mail address of the responsible author for the paper will be published in the special supplement, "JPR 2018 – Scientific Papers" for possible exchange of information.

47. Other cases not mentioned in these regulations shall be decided individually by the Committee as required.
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